Payroll Coordinator 172 views

City of Danbury is looking for a Payroll Coordinator

Location: USA

Job Type: Full-time

Summary:

The Payroll Coordinator is responsible for reviewing and processing payroll for all municipal employees, as well as maintaining all reconciliations of union dues, police and fire pensions, deferred compensation, State and Federal taxes, civil preparedness Reports, and executing bargaining unit contract language. Employee is required to perform all similar or related duties.

Essential Functions:

• The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• Receive and review documents for all employee payroll additions, changes, and adjustments; enters data into payroll system as appropriate.
• Verify and process all employee information for payroll deductions for retirement, health, medical, and life insurance contributions. Make changes or adjustments, as necessary.
• Verifies, reconciles, and prepares reports for union dues, retirement plan contributions, and police and fire pension deductions.
• Reconcile workers’ compensation payments with payroll records, reconcile and process information for disability and “Injury Exchange” plans.
• Receive and reconcile timesheets for all city employees, input payroll information for non-Kronos personnel, maintains spreadsheets of information from timesheets, and runs Kronos system reports for payroll processing interfacing with the City’s payroll software.
• Prepare and run payroll and prepares payroll checks for distribution; prepares voucher checks for outside vendors.
• Prepares and transfers wire payments for direct deposit, state and federal taxes, child support, union dues, and other required contributions.
• Prepare and create journal entries to set up accounts receivable for grant employees.
• Transmit Payroll Issuance file to bank.
• Prepare various monthly, quarterly, and annual payroll-related reports for internal and external use.
• Processes Verification of Employment requests.
• Transmit payroll re-issues and voids to bank.
• Compute future accrual attendance for employee leave time.
• Compute retro-active pay for collective bargaining units.

Minimum Qualifications:

• Education : Must have a High School Diploma, or equivalent, plus additional training equivalent to one to two-years of college (e.g., associate degree)
• Experience : Three plus (3+) years payroll experience in a large organization of 500+ employees with multiple locations and shifts or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job in the sole determination of the City.
• Special Requirements : There are no special requirements for this position.

Knowledge, Abilities and Skills Required:

• Knowledge : Working knowledge of accounting practices and procedures. Knowledge of Office and payroll software and other implemented programs. Knowledge of the Internet is support of department operations. Working knowledge of the ACH banking system
• Abilities : Ability to communicate clearly both orally and in writing, and to plan and prioritize tasks. Ability to access the Internet to obtain information in support of department operations.
• Skills : Skill in attention to detail, mathematics, reconciling accounts, and performing duties in timely manner. Proficient oral and written communication skill.

Interested candidates please apply.