Front Desk Receptionist/Office Assistant 236 views

United Bank of Africa is looking for a Front Desk Receptionist/Office Assistant

Location: New York, USA

Job Type: Full-time

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Summary:

The receptionist will perform the responsibilities highlighted below under the supervision of Team Lead, Resources.

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office and offer tea, coffee and water as needed by guests
• Direct visitors to the appropriate person and office
• Organize Pantry and kitchen in the morning with coffee, tea etc.
• Ensure the closed offices of the CEO, COO, and the conference rooms (3 totals) are clean/wiped down and trash emptied if not handled by overnight cleaning crew
• Will be required to run errands such as pick up Birthday cake and chips for the monthly birthday celebrations
• Organize lunch or meals for the office if needed for TGIF or Bagel Fridays
• Organize transportation for staff when needed using corporate account
• Will be required to call with vendors when needed on issue or corrections in the office
• Maintain Visitors Logs and building portal access
• Wipe down the front door handles and other commonly touched surfaces
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries, packages and distribute them accordingly
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, add visitor to the security portal for building access)
• Perform other clerical receptionist duties such as filing, photocopying, and faxing
• Diary management and management of meeting rooms
• Manage office supplies such as stationaries
• Ad-hoc office administration duties such as call clients to set up appointment, set up candidates’ interviews etc. if needed

Requirements:

• Proven work experience as a Receptionist, Front Office Representative, or similar role
• At least 3yrs experience
• Proficiency in Microsoft Office (Outlook, work, and basic excel/PowerPoint
• Hands-on experience with office receptionist duties
• Professional attitude, conduct and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Excellent attention to details
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service and can-do attitude
• Proficient in English (oral and written)
• High school degree: additional certification in Office Management is a plus

Interested candidates please apply.