Administrative Assistant 122 views

St. Joseph AME Church is looking for an Administrative Assistant

About:

The St. Joseph African Methodist Episcopal Church is a vibrant and active church community located in Durham, North Carolina. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist the church by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace. The Administrative Assistant reports to the Church Business Administrator and the Senior Pastor.

Location: USA

Job Type: Full-time

Benefits: Paid time off

Schedule:

• 8-hour shift
• Pandemic Schedule- 9:00 am-5:00 pm Mon-Fri.
• Some Saturdays may be needed, work week hours will be adjusted accordingly.
• Post Pandemic Schedule- 12:00 pm – 8:00 pm Mon – Thursday, 9:00 am – 5:00 pm Saturday

Education: Associate (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Shift Availability:

• Day Shift (Preferred)
• Night Shift (Preferred)

Duties and Responsibilities:

• Handling general office tasks, such as filing, data entry, checking messages, scheduling meetings, and reordering supplies.
• Greet and assist members and visitors.
• Answer and screen all incoming calls, routing them to the appropriate departments when available and taking messages as needed.
• Assist with mail correspondences, both electronic and traditional.
• Executes the policies and procedures of the church.
• Maintain a clean and orderly office.
• Assist with updating the church’s calendar, scheduling for important dates, meetings, and events within the church facility.
• Assist with creating and publishing the church bulletin with notices of major events.
• Assist with website and social media updates and posts weekly.
• Respond to information requests and completes corresponding forms.
• Enter new member and visitor information into the church’s database and send notices and acknowledgements on important dates.

Administrative Duties-

• Scheduling
• Running errands
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Managing social media
• Greeting visitors

Financial Duties-

• Expense reports
• Processing payments
• Purchasing

Required Knowledge, Skills and Abilities:

• Able to work at a fast pace and meet weekly deadlines
• Proficient computer, office equipment and internet skills
• Proficiency with Microsoft Office Suite
• Strong organizational skills. Detail-oriented and accurate
• Excellent verbal and written communication skills
• Courteous and tactful with members, especially in times of grief and crisis
• Exercise exceptional judgment in dealing with sensitive and personal issues
• Ability to prioritize tasks
• Must be comfortable using technology

Company’s website: https://www.stjosephame.org/

Interested candidates please apply.